Administrative assistant 3

Company Name:
State of Arizona
Arizona's transportation system is critical for the movement of people and commerce. The investment Arizona taxpayers have made in our infrastructure demands innovative construction, skilled maintenance, careful planning, and attentiveness to advance and protect how it operates. Our transportation infrastructure drives Arizona's economic success and affects the lives of every Arizona resident and visitor. The Arizona Department of Transportation (ADOT) is the state agency responsible for maintaining, expanding and supporting that infrastructure including highways, public transit, airports and ports of entry, as well as providing motor vehicle services throughout the state and publishing the award-winning Arizona Highways magazine. To learn more about ADOT click here.
ITD/Safford District/Douglas Maintenance
Work Location: 2001 A Ave Douglas, AZ
Performs the office administration duties for a Highway Operations yard that performs roadway maintenance and incident response duties. Under general supervision, performs a variety of administrative functions of moderate difficulty and serves as support staff to the Highway Operations Supervisor. Coordinates activities and administrative matters between organizational units for one or more programs, and that have a moderate impact on agency operations. Position is responsible for work of moderate difficulty in purchasing, accounting, payroll, human resources, budget, safety, maintenance, budget and planning (Pecos), maintenance materials inventory and other staff functions. Responsible for maintaining highest level of confidentiality.
Occasional overtime during emergencies and inclement weather on weekends, nights and holidays and daytime and overnight travel for training and meetings is required.
Knowledge of:
Principles and practices of office administration and management
Agency rules, regulations, policies and operating procedures
Office procedures, procurement and receiving of goods and services reporting and coding, inventory and customer relations
Payroll and Purchasing systems
Computer systems and associated business/office software such as word processing, spreadsheets, databases, graphics, scheduling, organizing and communications
Computerized, HRIS personnel and time and attendance program
Incident Management principles and practices
Total quality management principles and tools to facilitate continuous improvement
Skill in:
Oral and written communications.
Interpersonal relationships.
Use of computer programs to develop spreadsheets, manipulate databases.
Preparing exhibits and graphic representations and use word processing programs.
Ability to:
Analyze and evaluate a wide variety of highway maintenance data.
Design and draft forms, sketches and diagrams for procurement and contract administration documents.
Perform multiple tasks, communicate effectively, and comprehend directions.
Plan, coordinate, analyze, and establish priorities
Develop effective operating procedures
Work under stressful conditions.
Will have a High School Diploma or successful completion of a General Education Development (GED) examination (education must be detailed on resume to receive appropriate credit).
Experience as an Administrative Assistant 1 or 2 which would include administrative, personnel, financial and communication functions, be a self-motivator who can work alone or in a group.
Experience with the use of a personal computer to include office, data processing and accounting software.
This position requires possession of a valid Arizona Class D Driver License. Candidates for this position must complete and sign the Driver Form on page 6 of the State of Arizona Application for Employment at the time of interview, which will allow ADOT to obtain the candidate's motor vehicle record (MVR). The most recent 39-month period shown on the MVR will be reviewed in accordance with A.A.C. R2-10-207.12 (H) and (I). The review must show an acceptable driving record prior to any offer of employment being made by ADOT. Employment is contingent upon an acceptable MVR.
The State of Arizona provides an excellent comprehensive benefits package including:
Affordable medical, dental, life, and short-term disability insurance plans
Top-ranked retirement and long-term disability plans
Accrued vacation pay and sick days
10 paid holidays per year
Deferred compensation plan
Wellness plans
Please visit to learn more about benefits given to ADOT employees.
All newly hired employees will be subject to the E-Verify Employment Eligibility Verification Program.
ADOT supports a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of the Agency, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.
To submit your resume click the "APPLY NOW" button below
_Having trouble applying for this position? Email email protected or call for assistance._
Post Date: 11/21/2014
Close Date: 11/28/2014
Grade: 17
Location: DOUGLAS
Salary: 29,949.00-52,040.00

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